Band 4
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- Full time
- Flexible working
Job overview
An exciting opportunity has arisen for an Admin Officer to work in the Science and Technology Directorate within the Clinical Support Division at Nottingham University Hospitals NHS Trust.
The post holder will be responsible for providing direct administrative support to the Directorate Leadership Team.
We are looking for an independent, motivated and well organised individual to join our team. You must have excellent interpersonal and IT
skills with attention to detail. The successful candidate will be working closely with Directorate operational management, providing support for risk, governance, quality and people processes across the Directorate, ensuring that the highest standards of care and business conduct are achieved.
If you are passionate about safe care through robust governance processes, like a challenge, are keen to learn, work effectively in a team and have transferrable skills that can be adapted, this could be the right job for you!
Main duties of the job
The post holder will provide administration support to a number of meetings including arranging accommodation, collating papers and taking and transposing minutes. They will be responsible for day to day supervision of the Directorate Administrator. They will collate updates against a number of action plans relating to the risk, governance, quality and people agendas. To facilitate this they must develop a detailed knowledge of the administrative processes relevant to the Directorate.
The post holder must organise their own workload within defined guidelines. They must be flexible and adaptable to ensure workloads are achieved and service requirements are met at all times.
The post holder must be prepared to work across both NUH campuses.
Working for our organisation
The Science and Technology Directorate sits within the Clinical Support Division and is made up of nine services including Bowel Cancer Screening Hub, Clinical Engineering, Clinical Neurophysiology, Evoked Potentials, Nuclear Medicine, Radiation Physics, Radiotherapy Physics, Sterile Services and Trent Simulation and Clinical Skills Centre.
The Directorate Leadership Team consists of the Clinical Director, General and Deputy General Managers and Operations Manager. The successful candidate will be line managed by the Operations Manager but will work closely with all of the Directorate Leadership Team to support all of the administration functions around risk, governance, quality management and the people agenda. The candidate will also be in close contact with the quality and people representatives within each of the services.
Detailed job description and main responsibilities
Please refer to the attached Job Description and Personal Specification documents for detailed job description and main responsibilities.
Person specification
Qualifications
Essential criteria
- NVQ Level 4 in Business and Administration
- GCSE Maths and English to grade C/5 or above
- Advanced keyboard skills
Experience
Essential criteria
- Admin management and procedures
- Use of Excel to produce data and reports
- Use of MS Office, Excel, Outlook and bespoke databases
- Experience of HR processes
- Administration of meetings inc. production of minutes
Desirable criteria
- NHS experience including finance and data systems
- Experience of risk and governance
- Datix experience
Communication and Relationship Skills
Essential criteria
- Able to receive, interpret and convey information clearly
- Able to communicate at all levels
Desirable criteria
- Evidence of gaining support/agreement at multiple levels
Analytical and Judgement Skills
Essential criteria
- Collate information from computer-based systems to support performance and data monitoring
- Evidence of changing admin practice/procedures and implementation
Planning and Organisation Skills
Essential criteria
- Able to work on own initiative
- Able to work to tight deadlines
- Able to multi-task and prioritise
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation such as passports, visas and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
